Often created to dodge mailbox quotas and then scattered around networks, PST files contain messages and attachments which should really be part of the central information store. As the need to retain data has increased to meet regulatory requirements, best practice and corporate policies, the very existence of PST files is putting email more and more ‘at risk'.
Even as a short-term solution the practical limitations of PST files are now well known and should not be ignored. PST files were not intended as a continuous-use method of storing messages in an enterprise environment. Difficult to locate, search, and manage, PST files fill up local drives and server space, are rarely included in normal security backup processes and increase housekeeping tasks for both users and administrators.
If PST files are part of your environment, then bringing them in line with the requirements of your organization’s email retention and discovery policy, without alienating your end users, will certainly make life easier.
Archive One Policy Manager - Managing PST files from Discovery to the Archive
C2C’s email archiving solution Archive One empowers administrators to control and contain existing PSTs, and to plan and schedule their removal.
Archive One Policy Manager analyses email and enforces rules-driven email control, retention and retrieval, for mailboxes, local and central PST files and Public Folders. Policy Manager identifies PST size and automatically applies archiving and compaction to the file — reducing potential damage, loss of data and disk space usage.
The PST management console enables the administrator to select which PSTs to process, when to do so, exactly which items to place into the archive and to schedule the archiving without overloading other system resources.
Although PST processing may involve archiving all data, an administrator can just search email content, report on size statistics, or even transfer email back to the server without archiving.
Archive One offers one of the most advanced PST archive management applications on the market today. Administrators can now control the way the company processes its PST data today and well into the future.
